The following instructions explain how to publish files related to your workshop on the workshop web page.

Every meeting at BIRS has an event code, which was given to you at the time that your proposal was submitted, and referred to in all subsequent correspondence. An example of an event code is "10w5003", or "10frg109". In the following instructions, where you see "[event code]", remove the square brackets and the words "event code", and replace it with your actual event code.

Essentially, to publish files to your workshop website, copy the files to the ~/[event code]/public_html folder on the server temple.birs.ca. There are several ways to copy files to the server. If you have a file on your laptop, you can use an SSH/SFTP client to copy the files to temple.birs.ca, using your BIRS username and password, which is printed on the back of your BIRS name tag.

The following sections offer more detailed instructions for popular computer operating systems:

Mac OS X

You can use the graphical SSH/SFTP client for Mac, Cyberduck (shareware). Alternatively, see the next section for how to use the built-in command line software.

When you run Cyberduck, click the "Open Connection" button in the top-left of the Cyberduck window. Then in the drop-down menu where it says "FTP...", select "SFTP (SSH...". In the Server: field, type, "temple.birs.ca". In the Username: and Password: fields, enter the information on the back of your BIRS name tag. Check off the "Add to Keychain" option if you might do this more than once. Click the Connect button.

Once connected, you should see a folder named the same as your event code. For example, 12w5123. Double-click it to open it, and then double-click the "public_html" folder inside. Drag & drop your file into the window to copy it to your workshop's web page.

Mac OS X or Linux

If you have Mac OS X or Linux, you can use the command line ("Terminal" in the Utilities folder on Mac) to copy the files, with the syntax:

scp lastname.pdf username@temple.birs.ca:./[event code]/public_html/

Where "username" is the username that is printed on the back of your BIRS name tag, and "[event code]" is your workshop's event code. Note: remove the square brackets. When prompted for a password, use the password that is printed on the back of your BIRS name tag.

For example: scp Smith.pdf jsmith@temple.birs.ca:./12w5123/public_html/

Copy several files at once using this syntax:

scp * username@temple.birs.ca:./[event code]/public_html/

Microsoft Windows

If you don't have it already, you will need to download and install SSH software for Windows that is capable of SCP or SFTP protocols.

A free graphical SFTP client for Windows is WinSCP. Click here to download WinSCP.

After you have downloaded and installed WinSCP, start it, and initiate a new connection. The server name to enter is: "temple.birs.ca" (no quotes). Enter the username and password that is printed on the back of your BIRS name tag.

Once connected, you should see a folder named the same as your event code. For example, 12w5123. Click it to open it, and then Click the "public_html" folder inside. Drag & drop your file into the window to copy it to your workshop's web page.

USB Memory Device and SunRay Terminals

Another way to put files on the server is to first put the files on a USB memory device, and plug it into a SunRay terminal here at BIRS. Instructions for how to use USB devices with the SunRay terminals are on page 10 of the BIRS Computer Manual, in each room. In the following paragraph, remember to substitute "[event code]" for your actual event code (e.g., "10w5021").

When you login to a SunRay terminal, there is a link in your home folder named "[event code]", which goes to the ~/[event code]/public_html folder. To see your home folder with the graphical interface, double-click the "Documents" folder on your desktop, then press the "Up" button. Open the [event code] folder, and inside that there is another folder named "public_html". Anything that you put in that folder will automatically appear on the workshop homepage, under a link named "Workshop Files". Be sure to name files appropriately, so visitors on the website know what they are.